How To Guide - Cash Up
An in-depth guide to Cashing Up your Till
Last updated
An in-depth guide to Cashing Up your Till
Last updated
The Premier EPOS' Cash Up system is designed to be simple and intended to help the user balance their Till system at the end of the day.
The function to start a Cash Up is located on the Sales Screen.
If you would like to view or edit existing Cash Up's, that can be done in the Cash Up Manager section. For more information regarding the Cash Up manager, please click here.
A Cash Up can only be started on the Sales Screen. Please see below screenshot.
Once inside the Sales Screen, the Cash Up function is located under the Main Menu > Till Options > Cash Up This Till. Please see below screenshot.
Once inside the Main Menu, click on Till Options. Please see below screenshot.
Under the Till Options, you will find the Cash Up This Till button. Please see below screenshot.
Under this option you will find Commence Cash Up, which will start a Cash Up immediately, and Process Previous Cash Up Record, which will save the Cash Up to be processed at a later time. Please see below screenshot.
The Commence Cash Up function is also located under the Main Menu, in the Quick Access Section.
We will be using the Cash Up function located in Till Options for this guide.
Once you press the Commence Cash Up button, the End Of Day / Period Cashing Up window will appear. The details of your Cash, Card, Cheques and Vouchers will appear in this window.
IMPORTANT NOTICE: If this is your first Cash Up, please see the Blank Cash Up section.
YOU MUST DO A BLANK CASH UP BEFORE GOING LIVE!
Once the window is open, you can start entering data. Please see below screenshot.
This section will breakdown each area of the Cash Up window.
This section, located at the top of the window, contains information regarding the active User, the current Till number, the current Date and the Last Cash Up Date. All of this information is automatically filled in when you start the cash up process.
This section, located on the right hand side of the window, contains the expected value of tenders that the system has calculated based on your transactions. The expected values are shown on the left hand side. The values on the right hand side display the amount of tender you have reported during the Cash Up. The goal when Cashing Up would be to balance the expected vs the difference and finish with the right hand side showing £0.00. Please see below screenshot.
This section, located on the left had side of the window, is where the User processing the cash up enters the cash tender amounts. This can either be entered by value of coins or Number of coins / notes. We strongly recommend choosing your method of entry before entering any tender amounts.
This section, located on the top right hand side, is where the User enters Card, Cheques and Voucher values.
IMPORTANT NOTE: If you are integrated with a external Card Provider (i.e. Dojo, World Pay, etc), the Card amount will be automatically filled in.
Vouchers and Cheques will always be entered manually. Please see below screenshot.
This section is also where the Float details are held. The Remaining Float is the amount of Cash being held in the Cash Drawer for the next day.
The Previous Float displays the Remaining Float from the previous Cash Up. This information can not be changed at this point.
This section, located in the bottom right hand corner, is either for saving or cancelling the current Cash Up. No data is recorded until the User presses Save.
Also, by default, the system will print out a Cash Up report. If you untick the box, no report will be printed, but the Cash Up will still be completed.
To reprint or view previous Cash Ups, please click here.
This option allows the user to process a Cash Up at a later date.
IMPORTANT NOTE: This options is NOT enabled by default. In order to enable this option, the settings: Store cash ups to be counted afterwards, must be set to TRUE.
Once this options in enabled, pressing the Commence Cash Up will now ask the User a question. Please see below screenshot.
Using the Different Time / Location function will allow the User to store the Cash Up for processing at a later date. After pressing the Different Time / Location button, the system will ask the User how much Float is being stored for the next Cash Up. Please see below screenshot.
After pressing Accept, the Cash Up will be store in the system and can accessed by pressing the Process Previous Cash Up button. Please see below screenshot.
The next menu will then allow you to choose the Cash Up to be processed. Please see below screenshot.
The Cash Up will then proceed as described in the Commence Cash Up section.
Selecting the Now function will process a Cash Up immediately, as described in the Commence Cash Up section.
A Blank Cash Up is a one time process that must be completed before going live in your store. It must also be completed for each Till in the store. The only details you enter into a Blank Cash Up is the float amount that you will have on your first day of trading.
As this is a one time process, you will be assisted by the Premier EPOS support team in completing this procedure.
If you have any additional questions about the above guide, please contact our Support Team on either 03303 800 142 or supportstaff@premierepos.co.uk.
