How To Guide - Petty Cash
An in-depth guide to Petty Cash
Last updated
An in-depth guide to Petty Cash
Last updated
In the Premier EPOS software you can record both the withdrawal and deposit of Petty Cash. A reason for the withdrawal/deposit of Petty Cash can also be recorded.
The Petty Cash function is located on the Sales Screen, under the Main Menu button. Please see below screenshot.
Once on the Sales Screen, click on the Main Menu button. Please see below screenshot.
Once on the Main Menu, the Petty Cash function can be found in the Quick Access section. Please see below screenshot.
Under the Petty Cash button you will find Withdraw Petty Cash and Return Petty Cash. Please see below screenshot.
The Petty Cash functions can also be found under the Till Options > Petty Cash.
For this guide, we will be demonstrating both functions.
Once you press the Withdraw Petty Cash button, the system will ask how much you want to withdraw. Please see below screenshot.
After entering the amount of Petty Cash you would like to withdraw, you will then press Accept. After pressing Accept, the system will ask for a reason for the withdrawal. Default reasons can include Cash Lift or Window Cleaner. A custom reason can also entered if you select the Other... option. Please see below screenshot.
Once you have selected your reason and pressed Accept, the system will produce a Petty Cash OUT print out. This will normally be printed by your Receipt Printer, in a similar style to a normal receipt. Please see below screenshot.
Once this print out is done and the withdrawal will be completed.
Once you press the Return Petty Cash button, the system will ask how much you want to return. Please see below screenshot.
After entering the amount of Petty Cash you would like to return, you will then press Accept. After pressing Accept, the system will ask for a reason for the return. Default reasons can include Cash Lift or Window Cleaner. A custom reason can also entered if you select the Other... option. Please see below screenshot.
Once you have selected your reason and pressed Accept, the system will produce a Petty Cash IN print out. This will normally be printed by your Receipt Printer, in a similar style to a normal receipt. Please see below screenshot.
Additional Petty Cash Reasons can be added to the system, which can be used by both the withdrawal and return functions.
The additional reasons are added in the Basic Store Settings. The Basic Store Settings are located under Admin > Settings > Basic Store Settings > Petty Cash Reasons. Please see below screenshot.
Once the Settings menu is open, the Basic Store Settings can be found across the top of the Settings window. Please see below screenshot.
The Petty Cash Reasons are located on the left side of the window. Please see below screenshot.
Once you see the Basic Store Settings, you must press the Refresh button in order to select the Waste / Shop Use Reasons. Please see below screenshot.
To add new reasons to the list, you must the Add button. Please see below screenshot.
To delete a reason from the list, first highlight the reason you would like to remove and press the Delete button. Please see below screenshot.
To update an existing reason, first highlight the reason you would like to change and press the Update button. Please see below screenshot.
Once you have added a reason to this list, that reason will appear automatically in the Petty Cash list on the Sale Screen.
If you have any additional questions about the above guide, please contact our Support Team on either 03303 800 142 or supportstaff@premierepos.co.uk.
